A VIP Day – the fastest way to get all of your looping thoughts captured, decluttered and organized.
The Workflow Design VIP Day…
…teaches disorganized high-achievers how to clear their head, organize their thoughts, and achieve their goals in a focused and productive way.
Only once you have a thought inventory in place...
...you know (and can deliberately choose) WHAT YOU'RE DOING and NOT DOING at all times, leading you to be less stressed and more productive.
…overplanning too many tasks and being unable to get started on any of them
…always hurrying while not reaching the goals you set for yourself
…having grand ideas but struggling with putting steps into place to reach them
…resisting setting up a routine and structure because you fear it might constrict you
…making your planner beautiful but somehow not getting anything accomplished
…getting distracted by the next shiny thing aaall the d*mn time
Are you...
...at that point of "enough is enough!"?
...ready to cut to the chase and make some real change?
...eager to take inventory of your thoughts and design a workflow system that makes you feel accomplished AND at peace at the same time ?
The Workflow Design VIP Day helps you make sense of the jumble in your head in just 1 day.
...taking on too many things at once and getting burnt out in the process
…wondering what to do next and how to prioritize
….not reaching the goals you set for yourself
…feeling like a failure because (somehow) you’re always busy but not productive
…having no efficient process of keeping track of tasks and projects and keeping a lot in your head
...constantly thinking of (missed) tasks and deadlines
So what’s it all about?
Booking your Workflow Design VIP Day begins with a 20 – 30 minute call. This allows me to learn about you and make sure the VIP Day is a good fit.
We start the day off by solidifying your calendar of choice as well as the filing of your physical and digital reference materials. After that, I’ll introduce you to a flowchart that lays out the capturing and organizing of “items” (e.g., thoughts, ideas, tasks, projects). We go over definitions of key terms and make sure you understand the general framework.
Then, I show you your thought inventory in Airtable (the digital tool we’re using) with all of your “items” already pre-sorted into their respective categories. We’ll look at each item, add missing details, schedule out time-sensitive events and define your projects. Along the way, I teach you how to work with the system. After that, we move on to planning out your next 7 days by determining priorities.
Lastly, we determine your “inbox(es)” and set up your review system so that everything works together smoothly. We go over some general best practices and tips as well as your resource book contents. As a last step, I make you the owner of your personal Airtable and you can decide if you’d like to keep using it or switch over to a physical system.
You’ll have a complete list of all of your thoughts (e.g., tasks, projects, ideas, etc.) spelled out, organized, and entered into your workflow system so your brain is clear and can focus.
Your priorities for your next week will be determined and action steps defined so that you can get to work with clarity and zero procrastination.
Your personal Airtable will serve as your digital thought inventory hub and workflow management center so you have an overview of all your “items” in one place.
You’ll receive a completed resource book after our day so you can re-read / look up any information you need at any time. Need a refresher on something we went over? You’ll find (a link to) it in the resource book!
You’ll have product recommendations for paper-organizing products, notebooks, and books for further reading. You don’t have to do a ton of research by yourself, simply browse my curated Amazon lists if you’re looking for something.
If you prefer to write things out by hand and arrange them physically, my downloadable printables have you covered. You can print out the flowchart, item cards, review cards, and my daily to-do list template. Digital workflow management might not be for everyone, that’s why you have the option to transfer to a pen-to-paper method by way of the provided downloadables.
You’ll have a daily to-do list layout (also available as a printout) that allows you to group your daily actions efficiently. Furthermore, it includes a few key questions that help you prioritize your given tasks so you can determine what to work on when with ease.
You get access to all the key information we went over on our day so you can look up anything you want to re-study.
You’ll learn everything you need to know about decluttering, organizing and maintaining your paper reference materials so you can implement a new system if you don’t have one already. Having your physical files organized in a simple way that allows you to find what you need when you need it will help your workflow system run smoothly.
You’ll learn how to use Amplenote – a tool you can use to store and organize your digital reference materials if you don’t have one already. Having your digital files organized in a simple way that allows you to find what you need when you need it will help your workflow system run smoothly.
You’ll learn how to use Google Drive in case you’re in need of a new system for organizing documents and spreadsheets that you need to access more frequently.
You’ll learn how to use Google Calendar’s functions and apply time blocking techniques to schedule out your next week so you can manage your time better and stay focused.
You’ll learn how to declutter and organize your email inbox so you can achieve inbox zero every day for less stress and more productivity.
For 3 months, I stand by you on an as-needed basis to help troubleshoot and hold you accountable to work your workflow system.
Lisa Tselebidis is a professional organizer who teaches disorganized high-achievers how to clear their head, organize their life, and achieve their goals in a focused and productive way. She creates effective workflows and routines by utilizing elements of The Getting Things Done (GTD) method, the Kanban framework and putting her own spin on it.
With over 2000 coaching hours of experience in the organizing space, Lisa has worked with clients ranging from top executives and entrepreneurs to lifestyle influencers, artists and stay-at-home moms. Applying her signature 3C-framework, Lisa helps her clients to organize their thoughts, get clarity and design their workflow so they can get to work achieving their goals without feeling overwhelmed.
Lisa has been featured in numerous national and international publications, including NY Magazine, NY Post, BBC, Domino, Apartment Therapy and mindbodygreen. She loves sharing advice on how to create a simpler life, time management and productivity.
It's never too late to put structure into your life
Take inventory of your thoughts and start over with a tried and tested workflow system starting NOW.
Create a clean slate with a clear, simple, easy to implement workflow system. It will help you free up mental and emotional capacity and make sure your important projects are getting done at the same time. What are you waiting for?
You break down your projects into actionable items and prioritize them. This empowers you to effectively allocate your time, ensuring you stay on top of your commitments.
You take a systematic approach to managing your tasks, boosting your focus and efficiency to guarantee you complete important tasks in a timely manner without feeling burnt out.
You free up mental space by externalizing your thoughts and organizing your tasks. This helps alleviate the burden of trying to remember everything, creating room for your creative thinking.
You emphasize clear next actions for each project or certain dates/times for time-sensitive events, providing yourself with clarity. This facilitates informed decision-making and prioritization in your workflow.
You establish a reliable system for organizing your tasks and commitments, reducing the stress associated with feeling overwhelmed or forgetting important details.
You implement a system for organizing your tasks and reference materials. This makes it easy for you to locate information and manage your responsibilities effectively, enhancing overall organization.
A paper planner is a blank canvas and you need to know how to use it for it to work as intended. Since there is no dedicated person to guide you through the process on how to do it properly, the risk of “half-a**ing” or not completing it is there.
Your workflow design and maintenance system will only take 1 day to set up so you can start getting things done from the start. Since we’re working 1:1, you can be sure that it will actually be done.
Your planner provides you with space and a structure to write down your goals and more for the year. However, since it’s a printed book it doesn’t allow for much flexibility in terms of framework and space.
I will teach you a framework and set up your workflow accordingly. Yet, there is always room for tweaking certain aspects to accommodate your individual needs.
A paper planner is often designed according to its author’s personal preferences without it being widely tested and refined on a larger sample size. While their uniquely personal method and way of planning might match yours 1:1, the likelihood of it is rather slim and thus you might fail to put the planner to use as intended.
The workflow we set up for you is informed by well-renowned methodologies such as David Allen’s Getting Things Done ® and the Kanban framework. Using widely tried and tested methods as a baseline elevates your success rate.
A planner might be great for people who are die-hard pen-to-paper people. However, if you ever intend to switch to a digital planning version, you’re bound to look for something new entirely as most paper planners don’t come with a digital equivalent.
While we build your workflow in digital form via Airtable, you can also transfer everything into a physical pen-to-paper set-up if you prefer. To help with that, I provide you with tools like downloadable print-outs and layout visualizations.
A planner often comes with add-ons like colored pens, stickers, symbols and other decor. While this might be a great motivator to start using a planner for the visually inclined or crafty person, all those bells and whistles could also distract from the real purpose of a planner: helping you get your life organized and work towards your goals productively.
You’ll leave the day with your workflow designed and ready to go. The priority is to have your brain clutter-free and for you to make progress on your projects with excitement without wasting time and getting distracted by non-essential doodads.
If you buy a paper planner it’s essentially up to you to put it to use. This might work great for someone who is very intrinsically motivated and disciplined. But if you don’t have those traits, your planner may start gathering dust on your desk after one week of acquiring it.
Setting up your workflow and learning about how to implement it into your daily life is one thing. Following through with it is another. That’s why you get my support for several months after our day to make sure your new system gets integrated into your daily life seamlessly.
“I can figure it out myself”
👉 But haven’t you tried before and you didn’t get the results you wanted?
What’s going to be different this time? The Workflow Design VIP Day has been developed using proven productivity methodologies. The insights gained in just one day will surpass weeks of self-guided exploration.
“I don’t have time for this”
Doing this work as soon as possible will only save you time in the long run. The more time you let go by, the more time you’re essentially wasting over the long run. Since you think you’re short on time currently, making this a priority sooner rather than later will free up a lot of time. Also, it’s literally only 1 day 😉
“I’ll do it sometime in the future”
Without making a change today, will your struggles go away or improve? What’s the point of delaying? Again, making a change today will help you work more productively starting tomorrow.
“I’ll just hire an assistant”
You can absolutely hire an assistant to help you with some of your tasks. But delegating might even create more work for you (if you don’t have a system in place) and not address the core issue at hand. Putting a solid system in place that enables you to manage your workflow properly FIRST will help you train and manage your assistant effectively with no time wasted.
No payment taken until your day is confirmed.
…feel like things are always hanging over your head
…put too many things on your to-do list, get overwhelmed and don’t do any
…would like to be able to stick to one thing at a time and move forward all the time
…want to focus more and engage in helpful routines
…have bought many pretty, colorful planners in the past in the hopes they would make you more productive, but most you barely even crack open because you were lacking a clear workflow system
…value achieving the things you set out to do
...are ready to go from feeling like you’re failing in your everyday life to being in control and feeling like a boss
…started to chip away at your projects consistently until complete
…were able to focus better and had more clarity on what to work on
…knew how to use small pockets of time efficiently
…developed an organized system for capturing your thoughts, ideas and tasks
...felt lighter and freer
…knew how to schedule out your week with priorities, associated tasks and goals to complete and actually stick to it
...felt more balanced and had more “me-time” while still accomplishing everything you want to
…had the sense of moving forward consistently, finish things, and have fun while doing so
…were able to put tasks in the right order
It’s currently $1600 with everything included from preparation, the day of, deliverables, and 3-month follow-up support.
You can choose to pay in two installments of $750. Please note that the date of your VIP Day will be secured after the full payment is received.
The Workflow Design VIP Day has originally been developed to help you set up a workflow for your personal life. However, it certainly can also be used to set up a workflow for your work life as well (it largely depends on the line of work you’re in and your overall work circumstances). If you’re interested in setting up a workflow for both personal and work, it might make sense to set up either a combined workflow (1 design) or a separate workflow for both personal and work (2 designs). The latter might require two separate VIP Days to set up. This will be determined on a case-by-case basis and thus we would talk about it more in depth on our intake call after you submit your application.
While the VIP Day is not geared towards email management, I know that for your workflow system to function seamlessly, an organized email inbox is necessary. Thus, I provide you with a pre-recorded video tutorial ahead of our day in which I walk you through decluttering and organizing your email inbox. In it, I also show you how to achieve inbox zero every single day by implementing an email processing system. If you clean up your emails ahead of our day by following the tutorial, we can fully focus on designing your overall workflow system on the day of.
We’ll spend about 6 hours together (plus breaks as needed), more or less.
It’s virtual, conducted via Zoom video call.
The only thing you need to do before we meet (virtually) is fill out a pre-work questionnaire and complete all the tasks associated with it (e.g., watch certain educational videos linked, submit “items” via an intake form, etc.). This can roughly take you from 2 to 5 hours. You’ll receive the pre-work 2 weeks before our scheduled VIP Day so have ample time to complete everything at your convenience.
On the day of, we’ll move through the 3 different phases that I refer to as “Consider”, “Construct”, and “Connect”. Please refer to the section further above on this page for what each phase entails.
We’ll take breaks as needed and once we wrap up our call, you can lean back as I’m finishing up all your deliverables and email them to you within 24 hours.
No, at this time the VIP Day is designed to set up a thought inventory and workflow for ONE PERSON ONLY. If someone you know is interested in setting up their workflow as well, they would have to book their own VIP Day with me.
Yes! You’ll receive 3 months email and call support on an as-needed basis (max. one 30-min. call per week).